Uasin Gishu Fleet System: Integrated Vehicle Management System
Replaced a fully paper-based fuel and repair requisition process across the Uasin Gishu County Government fleet. Google Maps API integration calculates route-based fuel quotas directly, closing the loop on fuel theft. Every vehicle request, approval, and fuel allocation is now digitally tracked end to end.
- Flutter
- Django
- Python
- PostgreSQL
- Google Maps API
What wasn't working
- Fuel theft was rampant with no way to verify actual fuel usage against routes driven.
- Repair and fuel requests were fully paper-based, creating approval delays and no audit trail.
- Fleet managers had zero real-time visibility into vehicle locations or status.
- The entire approval chain from driver request to fleet manager sign-off was manual and untracked.
The system
Route-Based Fuel Quotas
Google Maps API calculates the expected fuel consumption for each trip based on actual route distance. Drivers can only request fuel within their calculated quota, directly preventing over-claiming and theft.
Digital Approval Chain
Every fuel and repair request flows through a structured digital approval chain — driver submits, fleet manager reviews, approves or rejects — with a full audit trail for every decision.
Fleet Dashboard
Fleet managers get a live dashboard showing all active requests, vehicle status, fuel consumption history, and repair records. Paper registers replaced entirely.
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